Destination and Hotel Selection


At no cost to our clients, we will research destinations, hotels and activities at your direction. A detailed comparison grid is then given to our clients for review.

As PIP, is commissioned by hotels, we will negotiate value added options, rates and food and beverage on your behalf. This is a free service to the end user through to the signed contract stage of planning. Should you required additional services, competitive affordable pricing is provided based upon the requirements of the project.

Hotel Coordination

  • Set up blocks
  • Confirm Arrival/Departure information
  • Block appropriate meeting space according to specifications
  • Offer check-in options
  • Set up VIP arrangements

Room List Control

  • Maintain lists and adhere to hotel cut off dates
  • Process all changes in writing
  • Cross reference list with arrival/departure manifest when appropria


  • VIPs called personally for air arrangements and prior to program to confirm their details
  • Amenities coordinated based on personal preferences
  • Room upgrades negotiated
  • Special recreation and spouse activities arranged
  • Exclusive side trips can be arranged